September Membership Meeting
. The upcoming September 10th membership meeting can be accessed via the same url as previously - https://msu.zoom.us/j/92659874104
. The meeting ID is 926 5987 4104
. If you would prefer to dial in from your phone, you can find your local number at https://msu.zoom.us/u/adr800XRCI
or use the Chicago dial up (312-626-6799) - which, I am told, is pretty reliable.
The September meeting presentation is a video from the DAR Library Genealogy Series: FamilySearch - Improving your Research with the Search Tab. The video is about 30 minutes long and done very professionally. There will be time after the video to discuss what we saw and heard and share experiences of those you have discovered the Search Tab and use it regularly. I discovered that all of New York's land records are on line and available through the Search Tab. What a find that was.
Stockbridge Newspapers. The digitization of the Stockbridge Newspapers is complete. The master microfilm and two thumb drives have been returned to ICGS. All that remains to do is determine a cost for a copy of the digitized records. With the Ingham County News, a single DVD could be purchased. Since the Stockbridge files are on one thumb drive instead of multiple DVD's, those who wish to purchase a copy will have to purchase the entire file.
Election Time. It is time for elections again and I am asking if anyone is interested in being chair of the Nominations Committee. So far anyone I've approached has declined. This year there are four officer positions up for election. They are:
- 2 Director Positions
- Membership Secretary
The current office holders for the two Director positions and the Membership Secretary position are open. The current office holders will not be running for re-election. The term of office will be for two years. Last year's Bylaws change provides for half the Board to be elected one year and the other half the next year so there is some continuity from one year to the next instead of the possibility of a entirely brand new Board. If you are willing to serve as Nominations Committee Chair or run for one of the 4 positions available, please contact me
either by email or phone (517-719-4737).
Newsletter Deadline. Articles for the Sept/Oct ICGS Newsletter are due by 5pm Thursday, September 24, 2020.
Resource Room Move. An informal poll of members at the August 13th membership meeting indicated that they would prefer, if possible, to keep the ICGS Resource room's collection whole and not break it up by sending items to various other societies. With that in mind, as I indicated in the August 23rd update to the Resource Room move, the ICGS Board did vote to move the ICGS collection to a temporary office trailer instead of breaking it up and asking other societies to keep parts of it until we found a permanent home.
The option of storing the collection in a public storage facility was discussed. Several things were taken into consideration including the cost of climate controlled storage, easy access to the various items in the collection, and the anticipated length of time before a new permanent home can be found and made ready for the collection. Members of the Board felt it might be as much as a year (minimum) before we could move to new permanent home - given the current Covid-19 situation and the economic impact it has had on any possible partner we might find who would be willing to share its space with ICGS.
Independently, Tammy and I both looked at possible climate controlled storage facilities. We both felt that My Space Self Storage, 5814 S. Pennsylvania Ave best fit our needs in location and price. The unit sizes were 3.5' x 3.5' or 12.25 sq ft of space ($35/ month); 5' x 10' or 50 sq ft of space ($60/month); and 7.5' x 10' or 75 sq ft of space ($88/month). The current space in the one room originally designated for ICGS is 500 sq ft. If we stored the collection in any of the My Space units we would need to stack boxes on top of boxes and move boxes should we need to access anything but the top row of stacked boxes.
A second option was to lease a mobile "office" trailer - similiar to those often seen at a major construction site. This is the option members of the Board approved for storage of the entire ICGS Resource Room collection. The reasoning follows.
An 8' x 16' office trailer (sold as 8' x 20' because it includes the 4' tongue) would provide 128 square ft of space - but more importantly, it would provide 32' of wall space where ALL of the current ICGS bookcases could be placed and the collection, stored in those bookcases, would be acessible without having to move and search boxes to find an item. The remaining floor space (approximately 7' x 14' would be open for a desk/tables to hold a computer/etc. and a member or researcher would be able to visit the "office" and conduct research as was possible at the CADL-Mason building - once the COVID-19 restrictions have been eased and ICGS deems it safe to allow visitors and researchers access.
A donor will donate the use of a mobile office trailer at no cost to the Society. Another donor has offered to cover the first month of the cost of electricity, and I have offered a location where the office trailer can be parked - and will provide the electrical box necessary to providing electrical service to the "office" - both at no cost to the Society. Toward this end, I have located a company who builds portable classrooms for schools around the country; the owner has agreed to build ICGS an "office" trailer (brand new) designed for use as our library/resource room. (i.e. 32' of wall for our bookcases, a heating/AC in wall system for climate control, 7' ceilings, etc.). The anticipated delivery date is before the end of September.
I am sure the Board would consider any acceptable alternate location for parking/setting the "office" if one can be found before delivery of the new office is scheduled. If you are aware of any such alternate location, please let either myself or another Board member know ASAP. The location must have electrical service and assurances of keeping the ICGS collection safe and secure.
Lastly, the new office will need steps or a ramp built in front of the door and skirting around the bottom to help keep the cost of heating down. If any member has time, materials, and/or the skills (or dollars) to donate and help with these items, please let either myself or another Board member know ASAP. The tentative move out date from the Mason building is early November - before the cold and snow arrive.